Request for Final Bill Preparation and Payment
Request to prepare and pay the final bill after completion
Sample details are filled in. Replace them with yours.
Date: 31-10-2026
To,
The Executive Engineer
Building Construction Division
Ranchi
Subject: Request for preparation and payment of the final bill
Ref.: Agreement / Work Order No. 01/SBD/2025-26 dated 15-05-2025 – Construction of boundary wall at Govt. Middle School, Kanke
Sir/Madam,
We, M/s ABC Constructions, Main Road, Your City – 000000 (GSTIN XXXXXXXXXXXXXXX), are pleased to inform you that the above work has been completed in all respects on 31-03-2026, as per the agreement, drawings and specifications.
Payments against RA Bill No. 1 to 3 have been received. Final joint measurement recorded in MB No. 245, pages 12 to 28.
We request you to kindly get the final bill prepared and checked, issue the completion certificate, and release the final payment at the earliest. We shall furnish any further document or clarification required by your office.
We also request that the security deposit / performance guarantee be released on completion of the defect liability period, as per the agreement.
Date: 31-10-2026
Proprietor
(Signature & seal)
Enclosures:
- Copy of measurement book pages
- Material test reports
- Photographs of completed work
- GST invoice for the final bill
Print on your letterhead. Attach copies of measurement book pages, test reports and completion papers. Take a receipt on one copy.