Application for Refund of EMD (Bid Security)
Request to get the EMD / bid security refunded after the tender
Sample details are filled in. Replace them with yours.
Date: 31-10-2026
To,
The Tender Inviting Authority
Office of the Executive Engineer
Ranchi
Subject: Request for refund / release of Earnest Money Deposit (EMD)
Ref.: Bid / Tender No. GEM/2026/B/XXXXXXX dated 20-10-2026
Sir/Madam,
We, M/s ABC Traders, Main Road, Your City – 000000 (GSTIN XXXXXXXXXXXXXXX), had participated in the above tender for Supply of office furniture and had deposited the Earnest Money Deposit (Bid Security) as per the details below:
| EMD amount | ₹ 50,000 |
| Mode | Online payment |
| UTR / DD / BG no. | UTR 4521XXXXXXXX |
| Date | 12-08-2026 |
| Bank | State Bank of India, Main Branch |
Status: We were not awarded the contract (unsuccessful bidder).
As the purpose of the bid security is now over, we request you to kindly refund / release the above EMD at the earliest as per the terms of the tender and the applicable rules. Kindly credit the amount to our bank account given below:
| Account name | M/s ABC Traders |
| Bank & branch | Canara Bank, Harmu Branch, Ranchi |
| Account no. | ........................................ |
| IFSC | CNRB000XXXX |
We confirm that there are no dues payable by us to your office in respect of this tender.
Date: 31-10-2026
Proprietor
(Signature & seal)
Enclosures:
- Copy of EMD receipt / instrument
- Cancelled cheque of the above account
- Copy of award letter / result (if available)
Print on your letterhead, sign and stamp. Attach a copy of the EMD receipt/DD/BG and a cancelled cheque. Write the account number by hand. Keep a copy with the office’s receipt stamp.